Built for Fleet Operations

Fleet operations platform for DSPs

Track damage incidents and manage fleet maintenance in one system. Drivers report damage in under 30 seconds. Dispatchers manage service schedules, mileage, and TÜV renewals. Owners see cost analytics across incidents and maintenance.

Core Capabilities
Damage incident tracking
Photos, status workflow, export to Excel
Fleet maintenance management
Service reminders, mileage logs, TÜV tracking
Cost analytics and reporting
Track damage costs and maintenance spend
Book a Demo
Incident Detail Preview
Incident #INC-2847
Van 847 • Ford Transit • ABC-1234
NEW
Type
MAJOR_DAMAGE
Status
NEW
DriverMarcus Chen
ReportedNov 28, 2025 14:23
LocationOak St Loading Dock
Evidence (3 photos)
Damage photo 1Damage photo 2Damage photo 3
Description
Scraped right mirror on tight turn. Visible paint damage and mirror housing crack.

Meet Fleet

Your 24/7 digital fleet coordinator

One system for drivers, dispatchers, owners, and auditors

Dispatcher Dashboard

All incidents in one queue

  • Timeline
  • Filters
  • Assignments
  • Photo gallery

Owner & Compliance Mode

Full control & analytics

  • Cost analytics
  • Audit-ready exports
  • Insurance/claims pack
  • Vendor workflows
Dispatcher Queue

Filter, triage, and close incidents

Dispatchers work from a table with filters by status, vehicle, driver, date range, and type. Click any row to view photos and change status.

Incident Queue Preview
IDVehicleDriverTypeStatusReported
#2847Van 847 • ABC-1234Marcus ChenMAJOR_DAMAGENEWNov 28, 14:23
#2846Van 852 • DEF-5678Sarah JohnsonMINOR_SCRATCHIN_REVIEWNov 27, 16:45
#2845Van 901 • GHI-9012David LeeWINDOWCLOSEDNov 26, 09:12
Fleet Maintenance

Service reminders, mileage logs, TÜV tracking

Drivers update mileage from mobile app. Dispatchers see service reminders with status (PENDING, NOTIFIED, OVERDUE, COMPLETED). Daily cron job checks due dates and mileage thresholds.

Maintenance Dashboard Preview
Overdue
3
Due This Week
5
TÜV Expiring
2
Cost (Month)
€1,240
VehicleService TypeDueMileageStatusVendor
Van 847
ABC-1234
Oil Change
Nov 20, 2025
9 days overdue
45,200 km
Due at 45,000
OVERDUEAutoService Berlin
Van 852
DEF-5678
TÜV Inspection
Dec 15, 2025
16 days remaining
38,450 km
—
NOTIFIEDTÜV Nord
Van 901
GHI-9012
Tire Rotation
—
Mileage-based
42,100 km
Due at 50,000
PENDINGReifen Müller
Van 823
JKL-3456
Brake Service
Nov 25, 2025
Completed Nov 24
51,800 km
—
COMPLETEDAutoService Berlin

Automated reminders trigger based on date or mileage. Daily cron job checks and notifies dispatchers.

Driver Flow

Report damage in under 30 seconds

Drivers use a dedicated mobile app (iOS/Android). Large tap targets, minimal text input, camera integration.

1
Select vehicle
2
Choose type
3
Add photos and submit
Driver mobile app flow showing vehicle selection, incident type selection, and submission screens
Status Workflow

From incident capture to resolution

Every incident moves through a status workflow. Dispatchers verify photos and mark incidents as IN_REVIEW. Once resolved, they close the incident.

NEW

Incident submitted

Driver submits incident with photos and description. Status automatically set to NEW.

Photos attachedLocation recordedTimestamp logged
IN_REVIEW

Dispatcher reviewing

Dispatcher verifies photos, adds notes, and investigates incident details. Status changed to IN_REVIEW.

Photos verifiedNotes addedDispatcher assigned
CLOSED

Incident resolved

Incident resolved and closed by dispatcher. Full audit trail available for export.

Export readyAudit trail completeResolution logged
Role-Based Access

Who sees what

Fleet by Elevera uses role-based access control. Each user sees only what they need.

RoleSubmit IncidentsUpdate MileageManage MaintenanceUpdate StatusExportAnalytics
Driver
————
Dispatcher
——
Owner
—Optional module

Access control enforced via Row Level Security (RLS) policies in Supabase. Each user can only access data within their organization.

Exports & Audit

Export to Excel, generate claim packs

Dispatchers and owners can export filtered incident lists to Excel. Optional modules add PDF/ZIP claim packs with photos and history.

Core Feature

Excel Export

Export filtered incident lists with vehicle, driver, status, type, and timestamps. Included in core license.

Available to Dispatcher and Owner roles
Optional Modules

Advanced Exports

  • +
    Claims & Insurance Pack (€699)
    PDF/ZIP with photos and history
  • +
    Enhanced Audit Mode (€299)
    Time-limited read-only access for external auditors
Professional dispatcher managing fleet operations
AI Assistant
Powered by OpenAI

Generate insurance claim email for incident #2847

✨ Generated Email:

Subject: Insurance Claim - Vehicle ABC-1234

Dear Claims Department,

We are filing a claim for damage to vehicle ABC-1234 (Ford Transit) that occurred on Nov 28, 2025...

AI Assistant

AI-powered communication & reports

Let AI handle the paperwork. Generate professional emails, reports, and summaries instantly with our intelligent assistant.

AI Module

Smart Communication

  • ✓Generate insurance claim emails
  • ✓Create driver communications
  • ✓Summarize incident photos
  • ✓Generate reports instantly
Optional Module

AI Assistant Pack

+
AI Communication Assistant (€899)
Unlimited AI-generated emails and reports
Saves hours of manual writing per week
Features

Everything you need to manage your fleet

Core features and advanced capabilities to streamline damage tracking and fleet maintenance.

CORE FEATURES

Essential Operations

Everything you need to track incidents and manage your fleet
✓Driver damage reporting (step-based)
✓Vehicle management
✓Incident filtering and exports
✓User authentication and role-based access
✓Incident status workflow (NEW, IN_REVIEW, CLOSED)
✓Photo uploads and storage
✓Fleet maintenance management
✓Service reminders and TÜV tracking
ADVANCED FEATURES

Extended Capabilities

Additional features for enhanced fleet management
+
Analytics
Incidents by time, vehicle, driver
+
Incident Timeline
Status change history tracking
+
Map View
Geolocation preview with static maps
+
Claims & Insurance Pack
PDF/ZIP with photos and history
+
AI Claims & Communication Assistant
AI-powered generation of professional emails and reports
+
Cost Analytics
Track damage costs and financial impact
+
Vendor & Repair Workflow
Manage repair jobs end-to-end
+
Maintenance Log
Non-incident service records
+
Enhanced Audit Mode
Time-limited read-only access for auditors

One platform for incidents and maintenance

Built for fleet operations. Streamline damage tracking and maintenance management.

Sign InContact Support

Questions? Email us at support@elevera.com